This event took place on Saturday 20 October 2018 and included the following sessions.

Understanding village halls

This workshop was run by Richard Timney, the village hall advisor for Community First in Herefordshire and Worcestershire.  Since 2011, Richard has been helping village hall management committees in both counties to understand their roles and responsibilities and to support them to take action to improve their buildings and tackle any problems.  Richard advises over 340 halls and there is little he hasn’t been asked from “Are there regulations that apply to using wooden toilet seats in a village hall?” to the more obscure “What do we do if moles from our land migrate to a neighbour’s garden?”
This workshop will covered:

  • Facilities and features of village halls
  • Management arrangements including the powers of a village hall management committee and the responsibilities of hall hirers and venue providers
  • Problems and challenges
  • Opportunities and good ideas – from building improvements to developing new activities

pdf View the Understanding Village Halls workshop slides (506 KB) .

Greening Your Village Hall

This session was led by Chris Haynes, joint winner of the individual and household category in the 2018 Wychavon Intelligently Green Awards for his role in the green refurbishment of Harvington Village Hall and other projects and John Redman who project managed the refurbishment of Harvington Village Hall.  Mike Parker, from Sedgeberrow Sustainable and Manageable Energy (SeSaME), which has coordinated the installation of solar panels for both the village hall and the primary school, shared ideas and information on installing electric car charging points.  The workshop included:

  • Insulation and other energy saving measures
  • Renewable energy
  • Managing flood risk
  • Pros and cons of installing electric vehicle charging points
  • Question and answer session

pdf View the Greening Your Village Hall workshop slides (181 KB) .

Finance and funding

This workshop was led by Jem Teal, Wychavon Community Development Manager.  It gave attendees an overview of how to make successful grant applications. Jem has a wealth of experience and has assessed applications for Wychavon and has been involved in assessing grant applications for Sport England, The Big Lottery Fund amongst others. The workshop also aimed to ensure that applications are not rejected on technicalities and that applicants understand the ‘jargon’ associated with many grant providers.

Attendees were provided with guidance notes, highlighting the ‘Do’s and Don’t’s’ of making grant applications.

pdf View the Finance and Funding Village Halls document (300 KB) .

Running an effective booking system

This practical session looked at how to make the most of your village hall and run an efficient booking system.  Attendees heard from a Peopleton and Harvington village halls about their experiences and looked at several online booking systems.