If you are planning a village event or celebration then you may find these hints and tips from our Rural Matters Advisory Panel helpful.
COVID-19 restrictions and advice
While all legal Covid-19 restrictions have now been lifted, the virus is still around and there are still things you will need to think about when planning an event.
The Government has produced some working safely during coronavirus guidance (opens in new window). While this is mainly for businesses, it does include advice for organisers of indoor and outdoor events, including community events.
Government interactive guide to community events
There are many myths about what you can and cannot do when planning a community event. You can read the Government’s interactive guide to community events to find out the facts.
Permits and licences
Temporary Event Notice
If you want to:
- Sell alcohol.
- Have entertainment outside the hours of 8am to 11pm.
- Host an event for more than 500 people.
You will need a Temporary Event Notice. We need at least 10 days notice of your event.
If you are planning to hold your own fireworks display then there are lots of things to think about to keep people safe. The Health and Safety Executive guidance on fireworks displays will help you hold a safe event.
Town parks and open spaces
You can hire Wychavon’s parks and open spaces for your event. We need at least 28 days notice before the date of your event so apply early.
Village open spaces
You can hold events on other pieces of land as long as you have permission from the landowner. Most sports grounds and playing fields will be the responsibility of your parish council or an independent trust. Contacting the parish council clerk is a good first step. You can find a list of parish councils and their contact details on our web page.
Use of Common land, including village greens
There are some activities you can do on common land without permission. Holding events or festivals is not one of them. You will still need to get permission. Contact your parish council to start with.
Road restrictions or closure
If you need to close a road for your event then you must apply to us. We need at least six weeks notice.
Street parties are a great way of getting people together and are not as hard to organise as you may think. Visit Street Party Guidance - Wychavon District Council for more information.
Event management plan
We strongly recommend you prepare an event management plan. This is a must if you are planning a large event. This will help you think about all the issues and opportunities for your event.
We have produced a template to help you with guidance on insurance, risk assessments and protecting lost children.